Human Research Protection Program (HRPP)
Who do I contact with questions about Human Subjects Research?
The campus HRPP Coordinator is Deborah Majerovitz ( firstname.lastname@example.org; Ext. 2694). Contact Professor Majerovitz with any questions about whether or not your project qualifies as human subjects research and all questions related to IRB applications.
The college also has a University - Integrated IRB Member, Nicholas Grosskopf - Vice-Chair Board #1(email@example.com; Ext. 5117).
Human Research Protection Program (HRPP)
The CUNY Human Research Protection Program (HRPP) is responsible for the protection of the rights and welfare of human subjects in research projects conducted at CUNY or by CUNY faculty, staff, and students and RF CUNY staff. The program provides oversight, administrative support, and educational training to ensure that CUNY research complies with federal and State regulations, University policy and the highest ethical standards. The CUNY HRPP is comprised of five (5) University Integrated Institutional Review Boards (IRBs) and 19 on-site HRPP offices. Four (4) of the UI-IRBs conduct convened meetings and the fifth UI-IRB is dedicated to expedited review. The HRPP office conducts exempt reviews.
Research Determination: Do I need IRB approval?
If a study is designed to develop or contribute to generalizable knowledge, and if it involves obtaining information from or about living individuals, the project requires approval from either the HRPP or the University IRB. If you hope to publish your study in a professional journal, or if you are applying for or received outside funding for the project, you need HRPP or IRB approval. If you are conducting an evaluation of your professional or educational practices for use only within York College, you probably don't need IRB approval. But remember, if you think you might want to publish the results in the future, it is best to contact the HRPP coordinator prior to starting the project, just to make sure. If you are unsure, contact Deborah Majerovitz for more information.
There are three types of IRB review, depending on the type of research you are conducting.
EXEMPT REVIEW: Even if an IRB review board does not need to see the proposal, it still needs to be evaluated by the HRPP office to make sure that the study genuinely does not require IRB review, and that all protocols to protect the privacy and rights of participants are being followed. Typically, exempt studies are those that use existing data that is publicly available, surveys that are totally anonymous with no possibility of identifying the participants, or research in educational settings that do not involve any additional activities beyond what already was being done in the classroom. For a full listing of the criteria for an Exempt study, see below under MORE INFORMATION.
EXPEDITED REVIEW: If your study poses little to no risk to the participants, but does not fall under exempt review, the HRPP office may determine that it is eligible for expedited review. This is a quicker process, in which only one review board member needs to review and approve the study. For a full listing of criteria for an Expedited study, see below under MORE INFORMATION
FULL REVIEW: If your study poses more than minimal risk to participants, then a full review board will need to review the protocol. In addition, studies that will include participants from specially protected classes of people (minor children, pregnant women, prisoners, people with intellectual limitations) require full board review even if the risk to them is minimal. The University has review boards that meet monthly, to minimize delays to your research. Studies with federal funding also require full IRB approval even if they would otherwise be eligible for expedited review.
Collaborative Institutional Training Initiative (CITI)
The Collaborative Institutional Training Initiative, (CITI) is a comprehensive and informative set of modules that prepare researchers to exhibit ethical practices before and during their research. Successful completion of the CITI is required for all human subjects research, funded or not funded. All key personnel involved in the research are required to complete this certificate. The certificate is valid for three (3) years.
For more information please visit Training and Education.
To access Collaborative Institutional Training Initiative, please visit CITI
IRB Application Submission
The University is now using a program called IDEATE for submitting all IRB applications. You will need to log on to IDEATE at https://ideate.cuny.edu/home/. Firefox is the recommended browser to use IDEATE. If you already have an account, this brings you to the login screen. If you do not have an account, follow the instructions for new users. Please note: IDEATE is a SLOW program. Do not log off before your actions are completed on the screen, even if it looks like nothing is happening. This will result in a loss of work, or your submission not being completed. If you have any questions about using IDEATE, contact Deborah Majerovitz (firstname.lastname@example.org)
PREPARING YOUR CONSENT FORM: Follow this URL for information on what must be included in a CUNY consent form: http://www.cuny.edu/research/compliance/human-subjects-research-1/hrpp-policies-procedures/Informed_Consent_7_14_15.pdf Be sure that your consent form contains a minimum of the following:
- The purpose of your study. You do not have to reveal specific hypotheses but participants should have a general idea of the reason behind your work.
- What they will be expected to do. Include the approximate time you expect their participation to take, any times that they have to return, and what exactly they will be doing.
- A discussion of risks and benefits to THEM, even if you do not think there will be any. A discussion of potential benefits of the study to others
- A discussion of how the confidentiality of their identity and the data will be protected, including how and where the materials will be stored and how long they will be kept. All computer data must be password protected and all cabinets and offices must be locked.
- The fact that participation is completely voluntary, the fact that they can stop/withdraw at any time even after consenting to participate.
- Any compensation available to them, as well as a clear accounting of any costs if applicable.
- What they should do if they encounter problems in participating (becoming ill if applicable, becoming upset by questions, etc.)
- Contact information for the Principal Investigator and Contact information for the York College Office of Research and Sponsored Programs, 718-262-2061.
- Signature and date of participant and researcher.
Submitting an Application to the Department of Education
Any person who wishes to conduct research at a New York City school site or gather information on or from its students or staff must obtain written approval from the NYC DOE IRB. The following NYC DOE materials are provided to guide CUNY researchers through the NYC DOE IRB review process.
- Guidelines for Conducting Research in New York City Public Schools
- NYC DOE IRB's Frequently Asked Questions and Answers
- "Research in NYC Public Schools" presentation by Mary C. Mattis, Chair, NYC DOE IRB
More Information: Important links
To obtain further information about the policies and procedures for the HRPP please visit the comprehensive CUNY website CUNY Office of Research Compliance or the links below for specific questions or concerns.
Review Types and Processes